Metropolitan Water Reclamation District
Cook County League of Women Voters
September 17, 2020 Observer Report - MWRD
Approved General Agenda Items
20-0708 A purchase order with Colette Holt & Associations to conduct the District’s Affirmative Action Ordinance Disparity Study that had previously been deferred was approved for an amount not to exceed $341,765. Garcia said that he was pleased the study will have an expanded scope.
20-0742 Request to decrease the 20-year contract amount with Metropolitan Biosolids Management to design, build, own, finance, operate and maintain a 150 dry tons per day biosolids processing facility at the Stickney plant and to beneficially use the final product for a period of twenty years. The District isn’t producing the volume expected. The contract calls for $10 million per year for 20 years starting from 2010 to Metropolitan Biosolids to produce the final product.
Approved Stormwater Management Items
20-0762 The board approved an Intergovernmental Agreement with the Village of Lyons in the amount not to exceed $500,000 for a Green Alleys permeable paver project. Garcia asked if the Districts biosolids were used in this type of project. Answer: No for alleys and Yes for landscape. It was noted that Chicago has refused to use biosolids but with a new city person, the District is trying to educate him/her on its value.
20-0763 The District is entering into agreements with municipalities for the use of the District’s GPS units to complete sewer system mapping to help find blockages.
20-0749 The District is entering into an agreement for a Stormwater Master Plan for Avalon Park, Englewood, Greater Grand Crossing, and South Shore communities.
Deleted Items
20-0622 The Executive Director requested that this item be deleted without discussion. It had already been deferred at the September 3rd and August 6th board meetings. The item asked for authorization to advertise a professional services contract to market EQ Biosolids from the District’s Harlem and Calumet plants. The September 3rd observer reported that it has been difficult to find sub-contractors that are qualified to sell the biosolids.
20-0659 Authority to rescind a contract for native landscape areas maintenance was deleted at the September 3rd meeting and was not on the September 17 agenda.
Deferred items
020-007 Request to Amend the Resources Recover Ordinance to reduce the tipping fee and increase Breweries’ willingness to sell and haul their waste to the Calumet Plant. Previously the waste was taken to Stickney, but Calumet is in need of the Carbon and Stickney isn’t. Morita deferred. Davis said he is in favor but would vote “no” because he had previously asked for a 30 day notice for ordinance changes.
20-0731 McGowan asked for deferral to advertise for bids for contracts, legal notices for original entrance and promotional civil service examinations, and other legal notices for a one-year period. No reason was given.
20-0738 Request to advertise for a Management Services Contract to perform real time energy reverse auctions and advisory services. Shore deferred as she wants to know how this fits in with the Districts “climate action plan”.
20-0744 Request to enter into agreement with AECOM Technical Services for civil consulting support services in an amount not to exceed $1.5 million. Deferred by McGowan without discussion.
20-0773 Purchase order with Next Generation Technology, Inc. for enhancements to the District’s new website in the amount of $300,000 was deferred by Garcia. Shore said that she found their initial presentation to be “underwhelming”. This contract with a different vendor was previously deleted by the Executive Director.
Future Items:
There will be a Study Session scheduled for October 1 at 1:00 to discuss concerns expressed by non-profits regarding how implementation of the District’s new Ethics Ordinance is impacting the non-profit community. Three speakers using audio technology addressed the virtual board meeting. Friends of the Chicago River represented two of the three speakers and asked for a moratorium on implementation of the Ordinance until concerns are heard and hopefully resolved. The Inspector General will attend the study session.
Commission McGowan asked for a report covering Intergovernmental Agreements over the last three years: 1) Total amount paid by MWRD and total amount of the
Project; 2) Names of the partners in the agreements; and 3) List participation goals both for the MWRD and the IA partners. No time frame was given.
Diane Edmundson, Observer
2 hours
September 17, 2020 Observer Report - MWRD
Approved General Agenda Items
20-0708 A purchase order with Colette Holt & Associations to conduct the District’s Affirmative Action Ordinance Disparity Study that had previously been deferred was approved for an amount not to exceed $341,765. Garcia said that he was pleased the study will have an expanded scope.
20-0742 Request to decrease the 20-year contract amount with Metropolitan Biosolids Management to design, build, own, finance, operate and maintain a 150 dry tons per day biosolids processing facility at the Stickney plant and to beneficially use the final product for a period of twenty years. The District isn’t producing the volume expected. The contract calls for $10 million per year for 20 years starting from 2010 to Metropolitan Biosolids to produce the final product.
Approved Stormwater Management Items
20-0762 The board approved an Intergovernmental Agreement with the Village of Lyons in the amount not to exceed $500,000 for a Green Alleys permeable paver project. Garcia asked if the Districts biosolids were used in this type of project. Answer: No for alleys and Yes for landscape. It was noted that Chicago has refused to use biosolids but with a new city person, the District is trying to educate him/her on its value.
20-0763 The District is entering into agreements with municipalities for the use of the District’s GPS units to complete sewer system mapping to help find blockages.
20-0749 The District is entering into an agreement for a Stormwater Master Plan for Avalon Park, Englewood, Greater Grand Crossing, and South Shore communities.
Deleted Items
20-0622 The Executive Director requested that this item be deleted without discussion. It had already been deferred at the September 3rd and August 6th board meetings. The item asked for authorization to advertise a professional services contract to market EQ Biosolids from the District’s Harlem and Calumet plants. The September 3rd observer reported that it has been difficult to find sub-contractors that are qualified to sell the biosolids.
20-0659 Authority to rescind a contract for native landscape areas maintenance was deleted at the September 3rd meeting and was not on the September 17 agenda.
Deferred items
020-007 Request to Amend the Resources Recover Ordinance to reduce the tipping fee and increase Breweries’ willingness to sell and haul their waste to the Calumet Plant. Previously the waste was taken to Stickney, but Calumet is in need of the Carbon and Stickney isn’t. Morita deferred. Davis said he is in favor but would vote “no” because he had previously asked for a 30 day notice for ordinance changes.
20-0731 McGowan asked for deferral to advertise for bids for contracts, legal notices for original entrance and promotional civil service examinations, and other legal notices for a one-year period. No reason was given.
20-0738 Request to advertise for a Management Services Contract to perform real time energy reverse auctions and advisory services. Shore deferred as she wants to know how this fits in with the Districts “climate action plan”.
20-0744 Request to enter into agreement with AECOM Technical Services for civil consulting support services in an amount not to exceed $1.5 million. Deferred by McGowan without discussion.
20-0773 Purchase order with Next Generation Technology, Inc. for enhancements to the District’s new website in the amount of $300,000 was deferred by Garcia. Shore said that she found their initial presentation to be “underwhelming”. This contract with a different vendor was previously deleted by the Executive Director.
Future Items:
There will be a Study Session scheduled for October 1 at 1:00 to discuss concerns expressed by non-profits regarding how implementation of the District’s new Ethics Ordinance is impacting the non-profit community. Three speakers using audio technology addressed the virtual board meeting. Friends of the Chicago River represented two of the three speakers and asked for a moratorium on implementation of the Ordinance until concerns are heard and hopefully resolved. The Inspector General will attend the study session.
Commission McGowan asked for a report covering Intergovernmental Agreements over the last three years: 1) Total amount paid by MWRD and total amount of the
Project; 2) Names of the partners in the agreements; and 3) List participation goals both for the MWRD and the IA partners. No time frame was given.
Diane Edmundson, Observer
2 hours
Cook County League of Women Voters
June 4, 2020 Observer Report-MWRD
Meetings Continue During Coronavirus Crisis
The nine Metropolitan Water Reclamation District’s Board members participated in an audio/visual board meeting that included input from public speakers via phone hookup.
Agenda Items
Note: The Board approved all consent agenda items. The four below are included here either because of the size of the contract, interest of the Board, or interest of the Observer.
20-0444 Authorization to amend the agreement with The Gordian Group, Inc., for professional services for the development and implementation of the Job Order Contracting System, for a one-year period, in an amount not to exceed $78,000.00. Commissioner McGowan inquired about the fees concerning this company, and staff answered that the $78,000 is the maximum contracted payout and included the per assignment fee.
20-0445 Authorization to increase Contract 17-942-11, Job Order Contracting Services, with McDonagh Demolition, Inc., for an additional twelve month period (first term), in an amount not to exceed $4,000,000.00, from $8,000,000.00 to $12,000,000. A Presumptive Ethnicity Summary Report was attached.
.
20-0437 Authorization to increase Contract 13-806-2S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding in an amount of $180,000.00, from an amount of $1,944,450.00, to an amount not to exceed $2,124,450.00.
20-0440 Authorization to extend until July 31, 2020, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and the unions representing MWRD workers.
Stormwater Management
20-0446 Authorization to enter into an Intergovernmental Agreement with and make payment to the Village of Forest Park for the design, construction, operation and maintenance of the Storm Sewers Connection to Existing Des Plaines River Outfall in Forest Park, SSA (18-IGA-21), in an amount not to exceed $1,955,206.00
Deferred or Deleted Items
None
New Business
Commissioner Avila commented on Covid-19's impact on declining revenues, the need to reduce future expenditures while ensuring the health and safety of employees.
Commissioner Shore commented on MWRD's Covid-19 response in providing essential services without interruption while protecting the health and safety of its employees. Since MWRD's Covid-19 Response Plan will guide the district through the remainder of the crisis, Commissioner Shore requested the Board hold a study session to review this plan and the District’s Return to Work Plan.
President Steele said her office will check with the staff as to their readiness and with the board for their availability.
Commissioner Requests
June 4, 2020 Observer Report-MWRD
Meetings Continue During Coronavirus Crisis
The nine Metropolitan Water Reclamation District’s Board members participated in an audio/visual board meeting that included input from public speakers via phone hookup.
Agenda Items
Note: The Board approved all consent agenda items. The four below are included here either because of the size of the contract, interest of the Board, or interest of the Observer.
20-0444 Authorization to amend the agreement with The Gordian Group, Inc., for professional services for the development and implementation of the Job Order Contracting System, for a one-year period, in an amount not to exceed $78,000.00. Commissioner McGowan inquired about the fees concerning this company, and staff answered that the $78,000 is the maximum contracted payout and included the per assignment fee.
20-0445 Authorization to increase Contract 17-942-11, Job Order Contracting Services, with McDonagh Demolition, Inc., for an additional twelve month period (first term), in an amount not to exceed $4,000,000.00, from $8,000,000.00 to $12,000,000. A Presumptive Ethnicity Summary Report was attached.
.
20-0437 Authorization to increase Contract 13-806-2S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding in an amount of $180,000.00, from an amount of $1,944,450.00, to an amount not to exceed $2,124,450.00.
20-0440 Authorization to extend until July 31, 2020, the terms of the collective bargaining agreements between the Metropolitan Water Reclamation District of Greater Chicago and the unions representing MWRD workers.
Stormwater Management
20-0446 Authorization to enter into an Intergovernmental Agreement with and make payment to the Village of Forest Park for the design, construction, operation and maintenance of the Storm Sewers Connection to Existing Des Plaines River Outfall in Forest Park, SSA (18-IGA-21), in an amount not to exceed $1,955,206.00
Deferred or Deleted Items
None
New Business
Commissioner Avila commented on Covid-19's impact on declining revenues, the need to reduce future expenditures while ensuring the health and safety of employees.
Commissioner Shore commented on MWRD's Covid-19 response in providing essential services without interruption while protecting the health and safety of its employees. Since MWRD's Covid-19 Response Plan will guide the district through the remainder of the crisis, Commissioner Shore requested the Board hold a study session to review this plan and the District’s Return to Work Plan.
President Steele said her office will check with the staff as to their readiness and with the board for their availability.
Commissioner Requests
- Commissioner Davis asked for a report on the District’s plans for Bond Issuance, which he said, typically occurs every 3 years. Staff answered that it is currently evaluating two RFP’s for a bond underwriter and a financial advisor.
- Commissioner McGowan asked for the total amount paid to the Gordian Group for its services over the last two years. [20-0444].
Cook County League of Women Voters
2020 Observer Report-MWRD
Observed by: Dianne Schmidt Date: May 7, 2020 Meeting Length: 3 hours
MWRD AMENDS WATERSHED MANAGEMENT ORDINANCE AND INCLUDES A REGIONAL CREDIT TRADING PILOT PROGRAM
Nine Board members participation in the virtual meeting, and three public speakers participated by audio hookup. Two of the speakers supported the new WMO and the third speaker represented Northwestern University in Evanston – see deferred item #52.
VOTING RESULTS [involving discussion]
#1, 20-0004. Approved. The Board unanimously approved the amended Watershed Ordinance [WMO] and thanked organizations such as the Nature Conservancy and the Metropolitan Planning Council for their participation on the Stormwater Planning Council and the Council’s contributions to the WMO. A regional stormwater control credit trading pilot will be introduced for the Little Calumet and Des Plains Watersheds. The goal is to use this market based tool to ensure the watersheds are safer and more resilient to heavy storms.
#12, 20-0344. Approved. Authority to decrease the cost estimate for a repair and rehabilitation contract for the Majewski Reservoir in Des Plaines. Asked why more money is needed as $6 million was authorized in 2014, staff responded that the work that was done in 2014 covered a little more than half of the Reservoir. This contract is for the rest of the Reservoir. Staff noted that the Majewski takes on water about six times a year and is inspected regularly.
#14, 20-0229. Approved. Authority to advertise a pavement contract prompted a Commissioner’s query about using green infrastructure for this type of contract. Staff answered that for new pavement contracts, green infrastructure is used. For repairs, it is used when possible and practical.
#38, 20-0369. Approved. Authority to issue a purchase order for Telephone and Software updates prompted a discussion on use of thumb drives – Is it best practice from a safety perspective. Staff believes that it is safe and will provide more information via a memo rather than in this public meeting.
#48, 20-0330. Approved. Authority to decrease a purchase order with the Chicago Public Schools led to a discussion on the District’s Space to Grow Program. With COVID-19 and school closings, a question was raised about expenditures at this time. Staff answered that school closing makes it easier and quicker to complete the 4 projects planned for this year, which brings the total to 34 schools.
#58, 20-0332. Approved. Staff asked for authority to negotiate intergovernmental agreements with the City of Chicago’s Park District. Commission DuBuclet said the goal is to improve stormwater amenities in the Park District and staff added that the agreement can provide leverage for flood reduction and possible neighborhood revitalization.
Requests
Commissioner Shore asked Staff to study the Governor’s COVID-19 transition plan and provide guidance to the Commissioners.
Deferred Items
#2, 20-0003. Authority to amend the Affirmative Action Ordinance expiration date to December 31. 2021. Commission Garcia troubled by an extension to December 2021. Wants to act sooner.
#11, 20-0342. Authority to extend vending machine contract. Commissioner Garcia wants to discuss the food service operations in the District.
#13,15,21,24,31,43. Each of these items are contracts where Commissioners Garcia and McGovern asked for more details on participation goals and if other agency lists of available contractors were reviewed.
#32, 0288. Commissioner Garcia deferred a settlement agreement with Marcelo H. Garcia, Ph.D. in connection with a litigation case. No discussion held.
#33, 20-0302. Second deferral requested by Garcia. Board received information one day before meeting. Subject: Agreement for a Compensation and Benefits Study.
#47. 20-0261. Garcia troubled that a contract increase with AT&T is being requested just six months after signing the original purchase order.
#52, 20-0264. Authority to issue a 5-year permit to Northwestern University to allow parking and tailgating activities during home games on several parcels along the North Shore Channel, for a fee of $80,000. Davis deferred and asked for estimated costs to MWRD to provide long-term maintenance.
2020 Observer Report-MWRD
Observed by: Dianne Schmidt Date: May 7, 2020 Meeting Length: 3 hours
MWRD AMENDS WATERSHED MANAGEMENT ORDINANCE AND INCLUDES A REGIONAL CREDIT TRADING PILOT PROGRAM
Nine Board members participation in the virtual meeting, and three public speakers participated by audio hookup. Two of the speakers supported the new WMO and the third speaker represented Northwestern University in Evanston – see deferred item #52.
VOTING RESULTS [involving discussion]
#1, 20-0004. Approved. The Board unanimously approved the amended Watershed Ordinance [WMO] and thanked organizations such as the Nature Conservancy and the Metropolitan Planning Council for their participation on the Stormwater Planning Council and the Council’s contributions to the WMO. A regional stormwater control credit trading pilot will be introduced for the Little Calumet and Des Plains Watersheds. The goal is to use this market based tool to ensure the watersheds are safer and more resilient to heavy storms.
#12, 20-0344. Approved. Authority to decrease the cost estimate for a repair and rehabilitation contract for the Majewski Reservoir in Des Plaines. Asked why more money is needed as $6 million was authorized in 2014, staff responded that the work that was done in 2014 covered a little more than half of the Reservoir. This contract is for the rest of the Reservoir. Staff noted that the Majewski takes on water about six times a year and is inspected regularly.
#14, 20-0229. Approved. Authority to advertise a pavement contract prompted a Commissioner’s query about using green infrastructure for this type of contract. Staff answered that for new pavement contracts, green infrastructure is used. For repairs, it is used when possible and practical.
#38, 20-0369. Approved. Authority to issue a purchase order for Telephone and Software updates prompted a discussion on use of thumb drives – Is it best practice from a safety perspective. Staff believes that it is safe and will provide more information via a memo rather than in this public meeting.
#48, 20-0330. Approved. Authority to decrease a purchase order with the Chicago Public Schools led to a discussion on the District’s Space to Grow Program. With COVID-19 and school closings, a question was raised about expenditures at this time. Staff answered that school closing makes it easier and quicker to complete the 4 projects planned for this year, which brings the total to 34 schools.
#58, 20-0332. Approved. Staff asked for authority to negotiate intergovernmental agreements with the City of Chicago’s Park District. Commission DuBuclet said the goal is to improve stormwater amenities in the Park District and staff added that the agreement can provide leverage for flood reduction and possible neighborhood revitalization.
Requests
Commissioner Shore asked Staff to study the Governor’s COVID-19 transition plan and provide guidance to the Commissioners.
- Commission Spyropoulos asked staff to look into providing either a bonus, hazard pay, or perhaps a day off for workers going into the plants. McGowan asked that this consideration be extended to workers going to the downtown office.
- Commission Avila stated he has concerns about 2020 finances due to COVID-19 and cautioned the board to be conservative in developing the 2021 budget.
- Commissioner Davis strongly urged the board not to consider using TIF funds to augment COVID-19 budget deficits – but to continue to reserve TIF monies to reduce Pension debt obligations. He asked colleagues to join him in identifying expense reductions.
- Commissioner Davis said he is working on a Space to Grow amendment and invited the commissioners to provide input on an expansion of the program. He will offer his amendment at the May 21 meeting.
- Commissioner McGowan requested a Study Session in early June to discuss the Affirmative Action Amendment and the 4 point raised by Garcia in his deferment of Item #2.
Deferred Items
#2, 20-0003. Authority to amend the Affirmative Action Ordinance expiration date to December 31. 2021. Commission Garcia troubled by an extension to December 2021. Wants to act sooner.
#11, 20-0342. Authority to extend vending machine contract. Commissioner Garcia wants to discuss the food service operations in the District.
#13,15,21,24,31,43. Each of these items are contracts where Commissioners Garcia and McGovern asked for more details on participation goals and if other agency lists of available contractors were reviewed.
#32, 0288. Commissioner Garcia deferred a settlement agreement with Marcelo H. Garcia, Ph.D. in connection with a litigation case. No discussion held.
#33, 20-0302. Second deferral requested by Garcia. Board received information one day before meeting. Subject: Agreement for a Compensation and Benefits Study.
#47. 20-0261. Garcia troubled that a contract increase with AT&T is being requested just six months after signing the original purchase order.
#52, 20-0264. Authority to issue a 5-year permit to Northwestern University to allow parking and tailgating activities during home games on several parcels along the North Shore Channel, for a fee of $80,000. Davis deferred and asked for estimated costs to MWRD to provide long-term maintenance.
Observed by: Diane Edmundson Date: April 16, 2020 Meeting Length: 1 hr.
MWRD BOARD HOSTS FIRST REMOTE AUDIO MEETING
Eight of the nine Board members participated in an audio only board meeting that included input from public speakers via phone hookup.
Decisions
#5, 20-0177 - Authorizing membership dues payment for the 2020 Federal Water Quality Coalition in the amount of $12,500 was voted down. This item was deferred at the March Board meeting by Commissioner Davis. He stated that he remains troubled by the number of dues payments to various organizations - some of which have no obvious benefit to the District.
Commissioners Garcia and McGowan voted NO with him and Commissioner Spyropoulos voted Present. J. Morita was absent. With only four YES votes, the expenditure was rejected.
#8, 20-0205 - Deferred on March 5 by Garcia for authority to amend an engineering project related to the future of Lincoln Yards Project was approved without discussion
#30, 20-0314 - Commissioner Shore questioned a requested increase in an agreement with a professional engineering services firm to, among other things, do more stakeholder outreach for a flood control project on Midlothian Creek in Robbins, IL. She stated that the previously approved contract included provisions for outreach. Staff said that this is for attending community meetings on the next phase of the work, and the final design is due by December 2020. The expenditure increase was ultimately approved.
#40, 20-0217 - The reappointment of Jose A. Lopez as Commissioner on the MWRD"s Ethics Commission for a two-year term was approved after being deferred at the March 5, 2020 Board Meeting. There was no discussion.
#45, 20-0285 -The purchase of the last mobile home would then clear the way for the construction of the Addison Creek Channel Improvement Project which is a Stormwater Management project. Friends of the Chicago River asked that staff consider the use of green infrastructure on this project, and Davis supported the Friends comments.
New Business
Commissioner Davis asked the Exec. Director and staff to provide a summary of the status of getting Federal assistance for water infrastructure projects in the next stimulus package. He offered his assistance to obtain a grant, and Commissioner McGowan also asked that the District's lobbyist in DC be included in discussions.
Commissioner Shore requested that staff look into whether the residue from toxic dust from the demolition of the Crawford Coal plant’s smokestack in Little Village has or will impact MWRD’s treatment plans. Ex. Director, Perkovich, responded that it is part of the regular monitoring program.
Commissioner Shore requested a detailed report be given to the Board on operations over the last month and what the potential impact of dealing with Covid-19 accommodations will be on the District's budget due to changes in operations, water flow, etc.
Deleted or Deferred Items
#42, 20-0279 - Authority to enter into a 25-year lease with the City of Evanston on 16+ acres of District real estate located east of the North Shore Channel between Dempster Street and Main Streets for a nominal fee of $10.00 was deleted by the Executive Director.
#17, 20-9392 - Authority to issue a purchase order land enter into a Contract for a Compensation and Benefits Study with MGT of America Consulting, LLC for $80,224 was deferred by Commissioner Garcia.
20-0184-Deleted from the March 5 Agenda for a $3,883,400 request to advertise for Scavenger Services was not on the April 16 agenda. However, smaller scavenger contracts were approved.
Commissioner Requests
For Item #30, McGowan requested the dates of the held meetings and a report on the PCE participation goals as a result of the increase in the contract [$416,614].
Garcia requested that in the future, Board letters or attachments have details on the participation goals as well as any changes to the goals.
MWRD BOARD HOSTS FIRST REMOTE AUDIO MEETING
Eight of the nine Board members participated in an audio only board meeting that included input from public speakers via phone hookup.
Decisions
#5, 20-0177 - Authorizing membership dues payment for the 2020 Federal Water Quality Coalition in the amount of $12,500 was voted down. This item was deferred at the March Board meeting by Commissioner Davis. He stated that he remains troubled by the number of dues payments to various organizations - some of which have no obvious benefit to the District.
Commissioners Garcia and McGowan voted NO with him and Commissioner Spyropoulos voted Present. J. Morita was absent. With only four YES votes, the expenditure was rejected.
#8, 20-0205 - Deferred on March 5 by Garcia for authority to amend an engineering project related to the future of Lincoln Yards Project was approved without discussion
#30, 20-0314 - Commissioner Shore questioned a requested increase in an agreement with a professional engineering services firm to, among other things, do more stakeholder outreach for a flood control project on Midlothian Creek in Robbins, IL. She stated that the previously approved contract included provisions for outreach. Staff said that this is for attending community meetings on the next phase of the work, and the final design is due by December 2020. The expenditure increase was ultimately approved.
#40, 20-0217 - The reappointment of Jose A. Lopez as Commissioner on the MWRD"s Ethics Commission for a two-year term was approved after being deferred at the March 5, 2020 Board Meeting. There was no discussion.
#45, 20-0285 -The purchase of the last mobile home would then clear the way for the construction of the Addison Creek Channel Improvement Project which is a Stormwater Management project. Friends of the Chicago River asked that staff consider the use of green infrastructure on this project, and Davis supported the Friends comments.
New Business
Commissioner Davis asked the Exec. Director and staff to provide a summary of the status of getting Federal assistance for water infrastructure projects in the next stimulus package. He offered his assistance to obtain a grant, and Commissioner McGowan also asked that the District's lobbyist in DC be included in discussions.
Commissioner Shore requested that staff look into whether the residue from toxic dust from the demolition of the Crawford Coal plant’s smokestack in Little Village has or will impact MWRD’s treatment plans. Ex. Director, Perkovich, responded that it is part of the regular monitoring program.
Commissioner Shore requested a detailed report be given to the Board on operations over the last month and what the potential impact of dealing with Covid-19 accommodations will be on the District's budget due to changes in operations, water flow, etc.
Deleted or Deferred Items
#42, 20-0279 - Authority to enter into a 25-year lease with the City of Evanston on 16+ acres of District real estate located east of the North Shore Channel between Dempster Street and Main Streets for a nominal fee of $10.00 was deleted by the Executive Director.
#17, 20-9392 - Authority to issue a purchase order land enter into a Contract for a Compensation and Benefits Study with MGT of America Consulting, LLC for $80,224 was deferred by Commissioner Garcia.
20-0184-Deleted from the March 5 Agenda for a $3,883,400 request to advertise for Scavenger Services was not on the April 16 agenda. However, smaller scavenger contracts were approved.
Commissioner Requests
For Item #30, McGowan requested the dates of the held meetings and a report on the PCE participation goals as a result of the increase in the contract [$416,614].
Garcia requested that in the future, Board letters or attachments have details on the participation goals as well as any changes to the goals.
Metropolitan Water Reclamation District Board Meeting: January 23, 2020 10:30
ETHICS ORDINANCE AMMENDMENTS APPROVED
Legislative initiative #2 was deemed particularly important because it would allow registered voters outside the District’s corporate boundaries to vote for the MWRD commissioners. Currently they pay county taxes, but are disenfranchised.
Consent agenda: 8 ayes 0 nays
Respectfully submitted,
Georgia Gebhardt
LWVCC Observer
ETHICS ORDINANCE AMMENDMENTS APPROVED
- Amendment of Ethics Ordinance of the MWRD of Chicago was passed unanimously without discussion. Commissioners Shore and Steele expressed how gratified they were to see this come to fruition.
- There were a considerable number of items that requested an increase of existing purchase orders. The authority to increase the purchase order with the law firm of Neal & Leroy came under scrutiny from several commissioners. Commissioner Davis stated that these orders came up for change too often because they did not adhere to the fee policy of 2018. He suggested three choices: live within the policy, eliminate it or amend it. Commissioner Garcia observed that the board was not sufficiently well prepared and in possession of all the necessary facts before being asked to render decisions. There is a need for more timely response from staff when commissioners have questions. VOTE: 7 ayes 1 nay (Davis)
- Commissioner Shore raised concerns with (pipeline) perpetual easements and their risk to the MWRD. Given that they are perpetual, can they be renegotiated to respond to a change in risk?
- MWRD attorney said renegotiation was unlikely, but these easements still must meet insurance requirements and compliance expectations. All pipelines have IEPA and EPA requirements they must meet. Commissioners Shore and Morita expressed a need to review perpetual pipeline agreements and to address at a policy level.
- State of Illinois 2020 Legislative Program. The deadline to submit this program was January 24, 2020 (the following day). While the commissioners were in support of the program, several expressed some frustration that there was no time to address their questions given the deadline. They were reassured by the legislative head that there were already shell bills in place, allowing for flexibility.
Legislative initiative #2 was deemed particularly important because it would allow registered voters outside the District’s corporate boundaries to vote for the MWRD commissioners. Currently they pay county taxes, but are disenfranchised.
Consent agenda: 8 ayes 0 nays
Respectfully submitted,
Georgia Gebhardt
LWVCC Observer
Metropolitan Water Reclamation Board of Commissioners Meeting, January 9, 2020
Observed by Amy Little [by video] length approximately 50 minutes
Non-Profit Groups urge the MWRD to modify its proposed Ethics Ordinance to better distinguish corporate lobbying groups from public advocate/observer groups.
The League of Women Voters of Cook County and Friends of the River both spoke in favor of modifying Ethics rules the MWRD is in the process of trying to strengthen. The Ethics ordinance had been pulled from the agenda due to letters sent by the League and other groups to commissioners, according to Com. Cam Davis, so that better language could be used to distinguish commercial interests from public advocacy interests.
All commissioners were present except Kimberly Du Buclet. The board recognized the plight of Puerto Ricans without drinking water and electricity after earthquakes. Com. Garcia had been in touch with his mother in Puerto Rico.
Items 8, 13, 19, 23, and 32 were pulled from the agenda for discussion.
Item 19, a software expenditure was discussed by Com. Shore as being very important for the security of a public infrastructure entity like MWRD especially with regard to current events with Iran. Mimecast is a security software that is used to protect public computer systems. She noted it was a small amount of money to pay for computer security.
Com Garcia wondered on Item 32 why MWRD would charge a small farm for use of MWRD land and bio-solids in Blue Island. Due to an ordinance, when a farm wants to sell its produce the MWRD is required to charge the entity rent.
All items except # 13 were returned to the consent agenda, with the agenda being passed unanimously.
Items Deferred or Deleted
Item #13: Commissioner Davis asked that Bio-Solids Farming contract bids be made smaller so that smaller and minority companies be allowed to bid on the contracts. He noted that many small non-profit farms are unable to bid on large contracts due to lack of scale. His argument was noted and future contracts will be smaller. Com. Garcia had a similar comment on Item 8 and asked for #13 to be deferred.
Item #28: Deleted by the Executive Director [20-0006] regarding the furnishing and delivery of Liquid carbon dioxide to the Stickney Plant. No discussion.
Observed by Amy Little [by video] length approximately 50 minutes
Non-Profit Groups urge the MWRD to modify its proposed Ethics Ordinance to better distinguish corporate lobbying groups from public advocate/observer groups.
The League of Women Voters of Cook County and Friends of the River both spoke in favor of modifying Ethics rules the MWRD is in the process of trying to strengthen. The Ethics ordinance had been pulled from the agenda due to letters sent by the League and other groups to commissioners, according to Com. Cam Davis, so that better language could be used to distinguish commercial interests from public advocacy interests.
All commissioners were present except Kimberly Du Buclet. The board recognized the plight of Puerto Ricans without drinking water and electricity after earthquakes. Com. Garcia had been in touch with his mother in Puerto Rico.
Items 8, 13, 19, 23, and 32 were pulled from the agenda for discussion.
Item 19, a software expenditure was discussed by Com. Shore as being very important for the security of a public infrastructure entity like MWRD especially with regard to current events with Iran. Mimecast is a security software that is used to protect public computer systems. She noted it was a small amount of money to pay for computer security.
Com Garcia wondered on Item 32 why MWRD would charge a small farm for use of MWRD land and bio-solids in Blue Island. Due to an ordinance, when a farm wants to sell its produce the MWRD is required to charge the entity rent.
All items except # 13 were returned to the consent agenda, with the agenda being passed unanimously.
Items Deferred or Deleted
Item #13: Commissioner Davis asked that Bio-Solids Farming contract bids be made smaller so that smaller and minority companies be allowed to bid on the contracts. He noted that many small non-profit farms are unable to bid on large contracts due to lack of scale. His argument was noted and future contracts will be smaller. Com. Garcia had a similar comment on Item 8 and asked for #13 to be deferred.
Item #28: Deleted by the Executive Director [20-0006] regarding the furnishing and delivery of Liquid carbon dioxide to the Stickney Plant. No discussion.
Cook County League of Women Voters
Observer Report
Observer: Diane Edmundson Date: 12-19-19 Meeting Length 90 min.
Meeting Name: Metropolitan Water Reclamation District Board Meeting
BOARD PASSES $1.15 BILLION 2020 BUDGET
The Board passed its final 2020 budget without discussion while emphasizing that it represents a $70 million dollar or 5.7% decrease from 2019. The estimated tax levy is $652.6 million [up 1.4% from 2019], and full-time equivalent employees are down 14 from 2019 at 1,953. This represents no significant change from the budget that was tentatively approved on December 12. Of interest is where the Corporate Fund money goes [in millions]:
Construction & Design $254.4 / 23.4%
Bond Redemption & Interest 233.0 / 21.4%
Plant Operations & Maintenance 202.6 / 18.6%
Staff Services 127.8 / 11.8%
Stormwater Management 116.3 / 10.7%
Retirement Fund 87.3 / 8.0%
Claims & Judgments 34.4 / 3.2%
Monitoring & Research 31.5 / 2.9%
The Board passed a one-year continuation of its intergovernmental agreement with the Cook County Sheriff’s office to continue and expand its very successful program to collect expired or no longer needed over the counter and prescription drugs. The purposes of which is to maximize the volume of drugs prevented from reaching and polluting Illinois waterways. Budgeted at $100,000. Commissioners want to expand to city halls and anywhere that dispenses drugs as collection sites. The Sheriff’s office wants to offer a mail back option for the elderly and disabled.
An on-site Mobile and Testing Service Contract was approved, but Commissioner Spyropoulos asked that information regarding the times use, the length of time the District has engaged in this contract, and what other options might be available for drug testing be provided to all commissioners for future consideration.
Published and filed was a report on public notification of significant industrial users having exemplary compliance and records and industrial users significantly violating pre-treatment standards or other requirements. Commissioner Garcia asked if penalties could be increased. The Executive Director said staff would check it out.
Observer Report
Observer: Diane Edmundson Date: 12-19-19 Meeting Length 90 min.
Meeting Name: Metropolitan Water Reclamation District Board Meeting
BOARD PASSES $1.15 BILLION 2020 BUDGET
The Board passed its final 2020 budget without discussion while emphasizing that it represents a $70 million dollar or 5.7% decrease from 2019. The estimated tax levy is $652.6 million [up 1.4% from 2019], and full-time equivalent employees are down 14 from 2019 at 1,953. This represents no significant change from the budget that was tentatively approved on December 12. Of interest is where the Corporate Fund money goes [in millions]:
Construction & Design $254.4 / 23.4%
Bond Redemption & Interest 233.0 / 21.4%
Plant Operations & Maintenance 202.6 / 18.6%
Staff Services 127.8 / 11.8%
Stormwater Management 116.3 / 10.7%
Retirement Fund 87.3 / 8.0%
Claims & Judgments 34.4 / 3.2%
Monitoring & Research 31.5 / 2.9%
The Board passed a one-year continuation of its intergovernmental agreement with the Cook County Sheriff’s office to continue and expand its very successful program to collect expired or no longer needed over the counter and prescription drugs. The purposes of which is to maximize the volume of drugs prevented from reaching and polluting Illinois waterways. Budgeted at $100,000. Commissioners want to expand to city halls and anywhere that dispenses drugs as collection sites. The Sheriff’s office wants to offer a mail back option for the elderly and disabled.
An on-site Mobile and Testing Service Contract was approved, but Commissioner Spyropoulos asked that information regarding the times use, the length of time the District has engaged in this contract, and what other options might be available for drug testing be provided to all commissioners for future consideration.
Published and filed was a report on public notification of significant industrial users having exemplary compliance and records and industrial users significantly violating pre-treatment standards or other requirements. Commissioner Garcia asked if penalties could be increased. The Executive Director said staff would check it out.
Cook County League of Women Voters
Observer Report
Observed by: Pat Lind Date: November 21, 2019 Meeting Length: 60 minutes
Meeting name: Metropolitan Water Reclamation District Board
Phosphorous Reclamation Research Success at O’Brien Plant
Agenda #10: Authorization to amend the Master Agreement with the Board of Regents of the Iowa State University to extend the agreement termination date from December 31, 2019 to December 31, 2020.
Commissioners Davis, McGowan, Garcia and Shore pulled this item for discussion.
Commissioner Davis asked how this research, if continued to be authorized, will be used at the O’Brien Plant.
Tom Kunetz, Asst. Director Monitoring and Research, explained that this new phosphorous technology will recover nutrients and place them back in the cycle. It will also replace the use of petroleum products and is more sustainable. Fertilizer pellets may be created in the future from the collection. This contract has been active since 2014. Phases one (three foot high) and two (six foot high) systems were completed. Phase three required a ten foot tall system that would reduce the footprint at the O’Brien Plant that has limited space. This system failed and was redesigned causing a nine month delay. The more robust system is now up and running.
Commissioners du Buclet and Garcia asked if using in-state universities with similar advances had been explored. Executive Director Perkovich stated that University of Illinois, Northwestern, and University of Chicago have been used for other research.
Mr. Kunitz explained that this is technology invented by a professor at Iowa State who holds the patent for his technology. A University of Illinois Professor did develop a system using suspended matter but this was not found to be practical.
Commissioner McGowan asked about the cost during the 9 months while the phase three system was broken down. Mr. Kunetz explained that the cost was for the personnel required for the system redesign.
Commissioner Shore asked if this new ten foot system required more energy.
Mr. Kunitz responded that yes, it required a little more but used single digit horsepower.
Commissioner Shore asked: Will the district benefit from or be able to be part of any patent that results from this technology or if it moves to market.
Mr. Kunetz responded that during the process our staff in conjunction with Iowa State had discovered a different application for this process. A joint patent application is pending. If it goes to market, there will be benefits.
Agenda Item number 12
Commissioner Davis questioned the $86,000 membership dues to NACWA and how we benefit from our association with them. Executive Director Perkovich: Our staff is involved in national committees with NACWA on bio-solids issues. They help us to keep abreast, lobby congress to protect our interests, and are in contact with the EPA.
Commissioner Davis requested a list of coalitions, councils and associations the MWRD belongs and to whom it pays dues.
Commissioner Garcia questioned the make up their Board of Directors; i.e., does it include minority members.
Executive Director Perkovich explained there are 33 board members representing agencies across the country. Members are chosen from the Executive Directors of Waste Management Agencies.
All Consent Agenda Items 1- 46 were approved with the exception of Item 43, which was removed by the Executive Director.
All commissioners were present, and there were no executive or study sessions.
Observer Report
Observed by: Pat Lind Date: November 21, 2019 Meeting Length: 60 minutes
Meeting name: Metropolitan Water Reclamation District Board
Phosphorous Reclamation Research Success at O’Brien Plant
Agenda #10: Authorization to amend the Master Agreement with the Board of Regents of the Iowa State University to extend the agreement termination date from December 31, 2019 to December 31, 2020.
Commissioners Davis, McGowan, Garcia and Shore pulled this item for discussion.
Commissioner Davis asked how this research, if continued to be authorized, will be used at the O’Brien Plant.
Tom Kunetz, Asst. Director Monitoring and Research, explained that this new phosphorous technology will recover nutrients and place them back in the cycle. It will also replace the use of petroleum products and is more sustainable. Fertilizer pellets may be created in the future from the collection. This contract has been active since 2014. Phases one (three foot high) and two (six foot high) systems were completed. Phase three required a ten foot tall system that would reduce the footprint at the O’Brien Plant that has limited space. This system failed and was redesigned causing a nine month delay. The more robust system is now up and running.
Commissioners du Buclet and Garcia asked if using in-state universities with similar advances had been explored. Executive Director Perkovich stated that University of Illinois, Northwestern, and University of Chicago have been used for other research.
Mr. Kunitz explained that this is technology invented by a professor at Iowa State who holds the patent for his technology. A University of Illinois Professor did develop a system using suspended matter but this was not found to be practical.
Commissioner McGowan asked about the cost during the 9 months while the phase three system was broken down. Mr. Kunetz explained that the cost was for the personnel required for the system redesign.
Commissioner Shore asked if this new ten foot system required more energy.
Mr. Kunitz responded that yes, it required a little more but used single digit horsepower.
Commissioner Shore asked: Will the district benefit from or be able to be part of any patent that results from this technology or if it moves to market.
Mr. Kunetz responded that during the process our staff in conjunction with Iowa State had discovered a different application for this process. A joint patent application is pending. If it goes to market, there will be benefits.
Agenda Item number 12
Commissioner Davis questioned the $86,000 membership dues to NACWA and how we benefit from our association with them. Executive Director Perkovich: Our staff is involved in national committees with NACWA on bio-solids issues. They help us to keep abreast, lobby congress to protect our interests, and are in contact with the EPA.
Commissioner Davis requested a list of coalitions, councils and associations the MWRD belongs and to whom it pays dues.
Commissioner Garcia questioned the make up their Board of Directors; i.e., does it include minority members.
Executive Director Perkovich explained there are 33 board members representing agencies across the country. Members are chosen from the Executive Directors of Waste Management Agencies.
All Consent Agenda Items 1- 46 were approved with the exception of Item 43, which was removed by the Executive Director.
All commissioners were present, and there were no executive or study sessions.
Cook County League of Women Voters
Observer Report
Observed by: Laurie Morse Date: November 7, 2019 Meeting Length: 1 ¾ hrs.
Meeting Name: Metropolitan Water Reclamation District Board
Authorization of Comprehensive Water Resources Plan is tabled; Board approves watershed-specific storm water studies meant to facilitate pilot storm water credit trading program
Board decisions:
#19-1082 and #19-1083 (Agenda numbers 57 and 58) The MWRD’s Watershed Management Ordinance (WMO), Article 208 instructs the Agency to conduct studies pertaining storm water release rates in specific watersheds, and recommend potential amendments to the WMO once the study is complete.
Similarly, the WMO authorizes the MWRD to do a pilot study for a regional storm water detention and volume control trading program.
Commissioners approved the methodology for both studies, which are to be initiated in 2019 and completed by May, 2022.
Both are expected to be landmark studies that could change storm water drainage practices and regulations within the MWRD’s service area (Cook County).
Commissioners Debra Shore and Cameron Davis pulled these items for discussion, Commissioner Shore noted that the watershed model used to determine release rates in Item #19-1802 was not based on wet years, and asked if it were too late to modify the model to reflect “worst case scenario” of the wettest years already experienced. Dr. O’Connor, the MWRD’s engineering director, responded by saying the model could still be modified after the vote.
Commissioner Davis asked Executive Director Perkovich to communicate directly with the Storm water Management Committee about modifications to the model. Commissioner Davis was concerned the watershed storm water release study methodology didn’t include “disproportionately affected communities”. While this subgroup of multiply-flooded areas was studied in 2010, the proposed new model excludes them.
Moving on to #19-1083, Commissioner Davis said “We (the storm water committee) and staff aren’t on the same page,” on the goals and objectives of the pilot study for a storm water detention and control trading program (flood credit trading). He asked that communication between the Board committee and the Staff be “squared up” before the study goes forward. “We have misunderstandings with staff on the May directive,” Commissioner Davis said.
Both of these items were returned to the consent agenda and passed unanimously.
Note: Commissioner Davis is Vice Chairman of the MWRD’s Storm Water management committee.
Board discussions
#19-1080 Commissioner Mariyana T. Spyropoulos pulled agenda item 47 for discussion. The MWRD has a long-standing agreement (from 2003) with Vulcan Materials to excavate the McCook Reservoir. The agreement has been amended repeatedly, and the cost of the contract has risen with new work added.
Commissioners were asked to increase the amount due to Vulcan Materials by $3,504,813.00, to a total not to exceed $101,200,234.25. Commissioner Spyropoulos asked staff to compile a history of the Vulcan contract agreements for the benefit of the newer board members. Executive Director Perkovich agreed.
This larger payment to Vulcan was approved as part of the consent agenda.
Deleted Item:
#19-1050 Executive Director Brian Perkovich withdrew item 54 from the agenda at the start of the meeting without discussion or explanation. A vote on this item would have authorized the MWRD to join the US Army Corps of Engineers, the City of Chicago, the Chicago Park District and the Forest Preserve District of Cook County in preparing a Comprehensive Water Resources Plan.
The Corps has agreed to inventory existing conditions in Chicago area river systems; assess restoration potential; identify opportunities for connecting existing and planned riverfront developments and recreational amenities; identify flood risk management strategies, assess public health impacts, and make evaluations.
Federal dollars will pay half the projected $300,000 cost, and the MWRD was to pay its share of the remaining $150,000 along with the other local partners.
Other Comments or Observations:
The MWRD Board of Commissioners had a full day of meetings, so the morning session was briefer than usual. The afternoon budget session is reported separately.
Observer Report
Observed by: Laurie Morse Date: November 7, 2019 Meeting Length: 1 ¾ hrs.
Meeting Name: Metropolitan Water Reclamation District Board
Authorization of Comprehensive Water Resources Plan is tabled; Board approves watershed-specific storm water studies meant to facilitate pilot storm water credit trading program
Board decisions:
#19-1082 and #19-1083 (Agenda numbers 57 and 58) The MWRD’s Watershed Management Ordinance (WMO), Article 208 instructs the Agency to conduct studies pertaining storm water release rates in specific watersheds, and recommend potential amendments to the WMO once the study is complete.
Similarly, the WMO authorizes the MWRD to do a pilot study for a regional storm water detention and volume control trading program.
Commissioners approved the methodology for both studies, which are to be initiated in 2019 and completed by May, 2022.
Both are expected to be landmark studies that could change storm water drainage practices and regulations within the MWRD’s service area (Cook County).
Commissioners Debra Shore and Cameron Davis pulled these items for discussion, Commissioner Shore noted that the watershed model used to determine release rates in Item #19-1802 was not based on wet years, and asked if it were too late to modify the model to reflect “worst case scenario” of the wettest years already experienced. Dr. O’Connor, the MWRD’s engineering director, responded by saying the model could still be modified after the vote.
Commissioner Davis asked Executive Director Perkovich to communicate directly with the Storm water Management Committee about modifications to the model. Commissioner Davis was concerned the watershed storm water release study methodology didn’t include “disproportionately affected communities”. While this subgroup of multiply-flooded areas was studied in 2010, the proposed new model excludes them.
Moving on to #19-1083, Commissioner Davis said “We (the storm water committee) and staff aren’t on the same page,” on the goals and objectives of the pilot study for a storm water detention and control trading program (flood credit trading). He asked that communication between the Board committee and the Staff be “squared up” before the study goes forward. “We have misunderstandings with staff on the May directive,” Commissioner Davis said.
Both of these items were returned to the consent agenda and passed unanimously.
Note: Commissioner Davis is Vice Chairman of the MWRD’s Storm Water management committee.
Board discussions
#19-1080 Commissioner Mariyana T. Spyropoulos pulled agenda item 47 for discussion. The MWRD has a long-standing agreement (from 2003) with Vulcan Materials to excavate the McCook Reservoir. The agreement has been amended repeatedly, and the cost of the contract has risen with new work added.
Commissioners were asked to increase the amount due to Vulcan Materials by $3,504,813.00, to a total not to exceed $101,200,234.25. Commissioner Spyropoulos asked staff to compile a history of the Vulcan contract agreements for the benefit of the newer board members. Executive Director Perkovich agreed.
This larger payment to Vulcan was approved as part of the consent agenda.
Deleted Item:
#19-1050 Executive Director Brian Perkovich withdrew item 54 from the agenda at the start of the meeting without discussion or explanation. A vote on this item would have authorized the MWRD to join the US Army Corps of Engineers, the City of Chicago, the Chicago Park District and the Forest Preserve District of Cook County in preparing a Comprehensive Water Resources Plan.
The Corps has agreed to inventory existing conditions in Chicago area river systems; assess restoration potential; identify opportunities for connecting existing and planned riverfront developments and recreational amenities; identify flood risk management strategies, assess public health impacts, and make evaluations.
Federal dollars will pay half the projected $300,000 cost, and the MWRD was to pay its share of the remaining $150,000 along with the other local partners.
Other Comments or Observations:
The MWRD Board of Commissioners had a full day of meetings, so the morning session was briefer than usual. The afternoon budget session is reported separately.
Cook County League of Women Voters
Observer Report
Observed by: Nancy Mitzen
Date: August 8, 2019 Meeting Length: 2½ hours
Meeting Name: Metropolitan Water Reclamation District Board Meeting
LACK OF QUORUM REQUIRES BOARD TO RECONVENE ON AUGUST 9
19-0785 #70 Lou Presta, Mayor Village of Crestwood and Terry O'Brien, the O'Brien Network, addressed the Board to consider the lease on 44.61 acres of District real estate in Crestwood, specifically to consider the lease terms at 6% for the Crestwood Casino Project.
Later in the meeting, a motion was made by Debra Shore, seconded by Marcelino Garcia, to Amend Agenda Item #70 to put parcel out for bid at 8%. The motion failed.
MOTION was finally passed to amend File No. 19-0785 to grant Authority to advertise Contract 19-365-11 for public tender of bids for a 99-year lease on 44.61 acres of District real estate located south of the Cal-Sag Channel between Cicero Avenue and Kostner Avenue in Crestwood, Illinois; Cal-Sag Channel Parcels 12.05, 12.07 and 12.08. The minimum initial annual rental bid shall be established at $1,262,500.
19-0720: #22 Authorization to amend Board Order of June 6, 2019, for Authority to advertise Contract 16-708-21, Repair and Rehabilitation of the Gloria Alitto Majewski Reservoir in Des Plaines, Illinois, estimated cost $1,200,000.
19-0745 #35 Authority to advertise Contract 18-277-3M Digester Sludge Heating System Upgrades and Boiler Removal, Calumet Water Reclamation Plant, estimated cost between $27,075,000 and $32,775,000. The contract is expected to be awarded in December 2019. The boilers for the Digester Complex are between 20 to over 30 years old. Due to their condition, the increased risk of failure necessitates their replacement to ensure an appropriate level of service for the digestion process and space heating. It is felt that it is economically justified to replace or rehabilitate them due to the increased level of maintenance cost.
Observer Report
Observed by: Nancy Mitzen
Date: August 8, 2019 Meeting Length: 2½ hours
Meeting Name: Metropolitan Water Reclamation District Board Meeting
LACK OF QUORUM REQUIRES BOARD TO RECONVENE ON AUGUST 9
19-0785 #70 Lou Presta, Mayor Village of Crestwood and Terry O'Brien, the O'Brien Network, addressed the Board to consider the lease on 44.61 acres of District real estate in Crestwood, specifically to consider the lease terms at 6% for the Crestwood Casino Project.
Later in the meeting, a motion was made by Debra Shore, seconded by Marcelino Garcia, to Amend Agenda Item #70 to put parcel out for bid at 8%. The motion failed.
MOTION was finally passed to amend File No. 19-0785 to grant Authority to advertise Contract 19-365-11 for public tender of bids for a 99-year lease on 44.61 acres of District real estate located south of the Cal-Sag Channel between Cicero Avenue and Kostner Avenue in Crestwood, Illinois; Cal-Sag Channel Parcels 12.05, 12.07 and 12.08. The minimum initial annual rental bid shall be established at $1,262,500.
19-0720: #22 Authorization to amend Board Order of June 6, 2019, for Authority to advertise Contract 16-708-21, Repair and Rehabilitation of the Gloria Alitto Majewski Reservoir in Des Plaines, Illinois, estimated cost $1,200,000.
19-0745 #35 Authority to advertise Contract 18-277-3M Digester Sludge Heating System Upgrades and Boiler Removal, Calumet Water Reclamation Plant, estimated cost between $27,075,000 and $32,775,000. The contract is expected to be awarded in December 2019. The boilers for the Digester Complex are between 20 to over 30 years old. Due to their condition, the increased risk of failure necessitates their replacement to ensure an appropriate level of service for the digestion process and space heating. It is felt that it is economically justified to replace or rehabilitate them due to the increased level of maintenance cost.
Cook County League of Women Voters Observer Report
Observed by: Nancy Mitzen
Date: 6/20/19 Meeting Length: 2.5 hours
Meeting Name: Metropolitan Water Reclamation District Board Meeting
Headline: The Board Passes Amendment to Lease with Blue Island
Item 19-0537: The amendment to the lease agreement dated June 11, 2013 between the District and the City of Blue Island on 137.64 acres of District real estate located north and south of the Cal-Sag Channel between Kedzie Avenue and Fay’s point in Blue Island, Illinois was approved. The main provisions of the amendment were to expand Blue Island’s leasehold to include the District’s SEPA Station 3 site and Cal-Sag Channel Parcel 15.09 and to allow Blue Island to host various community events and maintain community farms and a parking lot.
This amendment had been previously pulled from the June 6, 2019 agenda.
There was much discussion on this amendment because Blue Island had entered into and agreement with BIOS Farm, an organic farm serving the community and benefiting 100’s of residents. However, due to the fact that BIOS Farm is a commercial enterprise and sells its production to the public, the District legal department held that this is an unauthorized agreement and use under the lease. The agreement between Blue Island and BIOS Farm did not go through the District bidding process as well. While BIOS Farm serves the community it is not considered a ‘community farm’, which is typically individually operated for the operators’ own personal consumption.
Public comment from BIOS Farm, Village of Blue Island and District discussion revealed that there was general support for the mission and activities of BIOS Farm and an agreement with Blue Island, but that a study session should be called for to address the legality of their agreement and that provisions should be made to allow for BIOS Farms operations to wind down to prevent waste, as the growing season is in full swing.
OTHER DISCUSSION:
Two agenda items relating to 91.9 acres of District real estate located in the City of Evanston were discussed.
DEFERRED:
Item 19-0600: Authority to amend lease agreement dated October 14, 1966, as amended, between the District and City of Evanston on approximately 91.9 acres of District real estate located in Evanston along the north Shore Channel to (1) allow Evanston to hold festivals and outdoor concerts and (2) allow the sale and consumption of alcohol. Consideration shall be a nominal fee of $10.00.
Commissioner McGowan would like more information and will submit questions in writing.
APPROVED:
Item 19-0610: Authority to resolve the Notices of Default issued to the City of Evanston arising out of violations of the lease agreement dated October 14, 1966, as amended between the District and the City of Evanston on Approximately 91.9 acres of District real estate located in Evanston along the North Shore Channel. Consideration shall be $77,450.25
Item 19-0614: Authority to issue a 1-year permit to Northwestern University to allow parking and tailgating activities during home football games on North Shore Channel Parcels 2.05, 2.06, 2.07, and 2.08, in Evanston Illinois. Consideration shall be an annual fee of $80,000.00.
New Business: none.
Observed by: Nancy Mitzen
Date: 6/20/19 Meeting Length: 2.5 hours
Meeting Name: Metropolitan Water Reclamation District Board Meeting
Headline: The Board Passes Amendment to Lease with Blue Island
Item 19-0537: The amendment to the lease agreement dated June 11, 2013 between the District and the City of Blue Island on 137.64 acres of District real estate located north and south of the Cal-Sag Channel between Kedzie Avenue and Fay’s point in Blue Island, Illinois was approved. The main provisions of the amendment were to expand Blue Island’s leasehold to include the District’s SEPA Station 3 site and Cal-Sag Channel Parcel 15.09 and to allow Blue Island to host various community events and maintain community farms and a parking lot.
This amendment had been previously pulled from the June 6, 2019 agenda.
There was much discussion on this amendment because Blue Island had entered into and agreement with BIOS Farm, an organic farm serving the community and benefiting 100’s of residents. However, due to the fact that BIOS Farm is a commercial enterprise and sells its production to the public, the District legal department held that this is an unauthorized agreement and use under the lease. The agreement between Blue Island and BIOS Farm did not go through the District bidding process as well. While BIOS Farm serves the community it is not considered a ‘community farm’, which is typically individually operated for the operators’ own personal consumption.
Public comment from BIOS Farm, Village of Blue Island and District discussion revealed that there was general support for the mission and activities of BIOS Farm and an agreement with Blue Island, but that a study session should be called for to address the legality of their agreement and that provisions should be made to allow for BIOS Farms operations to wind down to prevent waste, as the growing season is in full swing.
OTHER DISCUSSION:
Two agenda items relating to 91.9 acres of District real estate located in the City of Evanston were discussed.
DEFERRED:
Item 19-0600: Authority to amend lease agreement dated October 14, 1966, as amended, between the District and City of Evanston on approximately 91.9 acres of District real estate located in Evanston along the north Shore Channel to (1) allow Evanston to hold festivals and outdoor concerts and (2) allow the sale and consumption of alcohol. Consideration shall be a nominal fee of $10.00.
Commissioner McGowan would like more information and will submit questions in writing.
APPROVED:
Item 19-0610: Authority to resolve the Notices of Default issued to the City of Evanston arising out of violations of the lease agreement dated October 14, 1966, as amended between the District and the City of Evanston on Approximately 91.9 acres of District real estate located in Evanston along the North Shore Channel. Consideration shall be $77,450.25
Item 19-0614: Authority to issue a 1-year permit to Northwestern University to allow parking and tailgating activities during home football games on North Shore Channel Parcels 2.05, 2.06, 2.07, and 2.08, in Evanston Illinois. Consideration shall be an annual fee of $80,000.00.
New Business: none.
Cook County Board Approves Resolution in Support of HB1384
The Medicare for All Act
Cook County Commissioners Meeting – June 6, 2019
Commissioner Absent: Stanley Moore
What did the Board Decide:
The Board approved the Resolution in Support of HR1384 – The Medicare for All Act
Rationale:
The United States spends nearly twice as much per capita on health care as all other comparable countries, yet ranks only 35th by global health standards.
The uninsured rate for U. S. adults has risen for four straight years up to nearly $30 million.
More than 40% of all U.S. adults under the age of 65 forego needed medical care, fail to fill a prescription or take less than the recommended dose.
The inability to pay medical bills continues to be a leading cause of personal bankruptcy.
55% of the uninsured are people of color.
Due to their profit incentive, private insurance companies deny up to one-fourth of all claims for care.
The Medicare for All Act would:
Establish guaranteed, universal health care to all U.S. residents, eliminating all costs for premiums, deductibles, copays and other out of pocket costs. Ensure genuine patient choice of any doctor, hospital or clinic a patient chooses.
Reduce the cost of prescription drugs by authorizing Medicare to negotiate lower drug prices.
Other Items of Interest
The meeting began with three public speakers, who are nurses at Stroger Hospital, in support of the above bill.
The Board approved a proposed ordinance to change the hours of the Law Library, making it more accessible to the public for the purposes of legal research.
The Board approved the authorization to renew a Cook County States Attorney’s Office grant to provide funding for a total of 21 victim specialists to provide services to all crime victims throughout Cook County.
Grant amount: $2,250,000.00
Observer – Beverly Graham Meeting Length: 55 minutes
The Medicare for All Act
Cook County Commissioners Meeting – June 6, 2019
Commissioner Absent: Stanley Moore
What did the Board Decide:
The Board approved the Resolution in Support of HR1384 – The Medicare for All Act
Rationale:
The United States spends nearly twice as much per capita on health care as all other comparable countries, yet ranks only 35th by global health standards.
The uninsured rate for U. S. adults has risen for four straight years up to nearly $30 million.
More than 40% of all U.S. adults under the age of 65 forego needed medical care, fail to fill a prescription or take less than the recommended dose.
The inability to pay medical bills continues to be a leading cause of personal bankruptcy.
55% of the uninsured are people of color.
Due to their profit incentive, private insurance companies deny up to one-fourth of all claims for care.
The Medicare for All Act would:
Establish guaranteed, universal health care to all U.S. residents, eliminating all costs for premiums, deductibles, copays and other out of pocket costs. Ensure genuine patient choice of any doctor, hospital or clinic a patient chooses.
Reduce the cost of prescription drugs by authorizing Medicare to negotiate lower drug prices.
Other Items of Interest
The meeting began with three public speakers, who are nurses at Stroger Hospital, in support of the above bill.
The Board approved a proposed ordinance to change the hours of the Law Library, making it more accessible to the public for the purposes of legal research.
The Board approved the authorization to renew a Cook County States Attorney’s Office grant to provide funding for a total of 21 victim specialists to provide services to all crime victims throughout Cook County.
Grant amount: $2,250,000.00
Observer – Beverly Graham Meeting Length: 55 minutes
Cook County League of Women Voters
Observer Report
Observed by: Diane Hodges
Date: June 6, 2019 Meeting Length: 100 minutes
Meeting: Metropolitan Water Reclamation District Board of Commissioners
Highlights of the Board Meeting:
Item #9 – report on rejection of bids for contract
Commissioner Garcia asked if the MWRD requirement of bid deposits might be negatively impacting the number of bids being submitted.Staff responded that they are studying the bid deposit process, comparing it to the process utilized by other government agencies, but do see the bid deposit as a vehicle to reduce the number of frivolous bids. (Item was moved back to the consent agenda.)
Item #15 – Authority to advertise Contract for Repair and Rehabilitation of Gloria Alitto Majewski Reservoir
Commissioner Shore raised questions regarding the reason for slope failure at this site and wondered, if wet weather was impacting slopes at various reservoirs.Staff responded with explanation of engineering at the reservoirs that mitigate against impact of weather.(Item was moved back to consent agenda.)
Item #20 – Awarding of contracts to several companies for janitorial services and supplies
Commissioner Garcia asked about the number of women and minority vendors for these contracts.Mr. Murray responded that staff will provide that information. (Item was moved back to consent agenda.)
Item #25 – Authority to increase purchase order with the legal firm of Neal & Leroy LLC to represent MWRD in acquiring property rights in connection with the Addison Creek Channel Improvements Project
In response to questions from Commissioner Spyropoulos, staff indicated that acquisition of 75 different parcels in six municipalities was involved.Staff also reported that as much legal work as possible was handled in-house to reduce costs. (Item was moved back to consent agenda.)
There was no new business.
Public Comment
Larry O’Toole of BIOS Farm requested that MWRD table an amendment to a lease of one acre of MWRD land, because the proposed lease change would prevent his group from continuing to grow organic produce at this site. BIOS Farm produce is sold at below market rate to under served communities.
Observer Report
Observed by: Diane Hodges
Date: June 6, 2019 Meeting Length: 100 minutes
Meeting: Metropolitan Water Reclamation District Board of Commissioners
Highlights of the Board Meeting:
- Pris Mims accepted a resolution on behalf of the Cook County League of Women Voters, celebrating the 100th Anniversary of Illinois being the first state to ratify the 19th Amendment to the United States Constitution.
- Three other resolutions were presented:
- Celebration of the 100th Season of the Chicago Bears
- Recognition of World Environment Day
- Recognition of June as Puerto Rican Pride Month
- Joe Evans of RSM – US (CPA firm) presented a report of their audit of MWRD, which resulted in an unmodified opinion (a clean opinion) which found that all appropriate standards are being met. Commissioner Debra Shore asked a series of detailed questions; a number of which Mr. Murray suggested would be better answered by MWRD staff.
Item #9 – report on rejection of bids for contract
Commissioner Garcia asked if the MWRD requirement of bid deposits might be negatively impacting the number of bids being submitted.Staff responded that they are studying the bid deposit process, comparing it to the process utilized by other government agencies, but do see the bid deposit as a vehicle to reduce the number of frivolous bids. (Item was moved back to the consent agenda.)
Item #15 – Authority to advertise Contract for Repair and Rehabilitation of Gloria Alitto Majewski Reservoir
Commissioner Shore raised questions regarding the reason for slope failure at this site and wondered, if wet weather was impacting slopes at various reservoirs.Staff responded with explanation of engineering at the reservoirs that mitigate against impact of weather.(Item was moved back to consent agenda.)
Item #20 – Awarding of contracts to several companies for janitorial services and supplies
Commissioner Garcia asked about the number of women and minority vendors for these contracts.Mr. Murray responded that staff will provide that information. (Item was moved back to consent agenda.)
Item #25 – Authority to increase purchase order with the legal firm of Neal & Leroy LLC to represent MWRD in acquiring property rights in connection with the Addison Creek Channel Improvements Project
In response to questions from Commissioner Spyropoulos, staff indicated that acquisition of 75 different parcels in six municipalities was involved.Staff also reported that as much legal work as possible was handled in-house to reduce costs. (Item was moved back to consent agenda.)
There was no new business.
Public Comment
Larry O’Toole of BIOS Farm requested that MWRD table an amendment to a lease of one acre of MWRD land, because the proposed lease change would prevent his group from continuing to grow organic produce at this site. BIOS Farm produce is sold at below market rate to under served communities.
Observed by: Nancy Marcus
Date: July 12, 2018 Meeting Length: 2-1/2 hours with a ½ hour Executive Session
Meeting Name: METROPOLITAN WATER RECLAMATION BOARD
COMMISSIONERS BY A 6-2 ROLL CALL VOTE (WITH 1 COMMISSIONER NOT PRESENT) VOTED TO APPROVE ANNUAL MEMBERSHIP DUES TO CURRENT INNOVATIONS FOR 2018 AND 2019, NOT TO EXCEED $400,000.00
What did the Board Decide: The Board spent a good portion of the meeting discussing Current Innovations. Current Innovations is a non-profit water entity based in Chicago. They aim to enhance the efficiency and resiliency of water systems, develop innovative water technology solutions to safeguard clean water and improve wastewater treatment, and raise global awareness of water to increase investment and employment in the water industry. They collaborate with world-class utilities, research institutions including Universities, and industries. Current Innovations will help the Chicago region including the MWRD work towards securing sustainable, efficient, and water resilient systems. Majority of the Board felt that this was a good move and funds were available to cover the expenses. There were two Commissioners, Frank Avila and Kenneth Dunkin that felt that this was not necessary as MWRD already accomplishes this in house and why does it need to be out-sourced. The Board was assured that this does not take away any jobs or staff. File # 18-0691 (item 13)
What else did the Board discuss or refer to committee? The Board accepted the resignation of David St. Pierre, Executive Director, effective June 27, 2018.Under the terms of separation agreement the District will pay Mr. St. Pierre a separation payment not to exceed $95,000.00 and will provide COBRA insurance for the next six months after his resignation. There was no discussion. John P. Murphy is the Acting Executive Director.
With the exemption of 3 items that were removed from the agenda, all remaining items were routine and approved.
Watch for in the Future: Commissioner Shore under new business brought attention the mowing of the north end near Willow Road of the Techny Basin in Glenview. This was an unnecessary accident by a substitute mower who was told to mow the entire area. This cause damage to all existing native plants, the insects living in this area especially the monarch butterflies and could cause water damage if flooding occurs during a rain event as these plants helped with water control. Commissioner Shore stated that there should be no mowing during the peak growing season. Education of the mowing crew should occur so that they understand what or what not to mow. All need to understand the role of native plants in our area, and more native plants should be planted. Watch for future discussion of this.
Date: July 12, 2018 Meeting Length: 2-1/2 hours with a ½ hour Executive Session
Meeting Name: METROPOLITAN WATER RECLAMATION BOARD
COMMISSIONERS BY A 6-2 ROLL CALL VOTE (WITH 1 COMMISSIONER NOT PRESENT) VOTED TO APPROVE ANNUAL MEMBERSHIP DUES TO CURRENT INNOVATIONS FOR 2018 AND 2019, NOT TO EXCEED $400,000.00
What did the Board Decide: The Board spent a good portion of the meeting discussing Current Innovations. Current Innovations is a non-profit water entity based in Chicago. They aim to enhance the efficiency and resiliency of water systems, develop innovative water technology solutions to safeguard clean water and improve wastewater treatment, and raise global awareness of water to increase investment and employment in the water industry. They collaborate with world-class utilities, research institutions including Universities, and industries. Current Innovations will help the Chicago region including the MWRD work towards securing sustainable, efficient, and water resilient systems. Majority of the Board felt that this was a good move and funds were available to cover the expenses. There were two Commissioners, Frank Avila and Kenneth Dunkin that felt that this was not necessary as MWRD already accomplishes this in house and why does it need to be out-sourced. The Board was assured that this does not take away any jobs or staff. File # 18-0691 (item 13)
What else did the Board discuss or refer to committee? The Board accepted the resignation of David St. Pierre, Executive Director, effective June 27, 2018.Under the terms of separation agreement the District will pay Mr. St. Pierre a separation payment not to exceed $95,000.00 and will provide COBRA insurance for the next six months after his resignation. There was no discussion. John P. Murphy is the Acting Executive Director.
With the exemption of 3 items that were removed from the agenda, all remaining items were routine and approved.
Watch for in the Future: Commissioner Shore under new business brought attention the mowing of the north end near Willow Road of the Techny Basin in Glenview. This was an unnecessary accident by a substitute mower who was told to mow the entire area. This cause damage to all existing native plants, the insects living in this area especially the monarch butterflies and could cause water damage if flooding occurs during a rain event as these plants helped with water control. Commissioner Shore stated that there should be no mowing during the peak growing season. Education of the mowing crew should occur so that they understand what or what not to mow. All need to understand the role of native plants in our area, and more native plants should be planted. Watch for future discussion of this.
Observed by Pat Lind Date: November 16, 2017
Meeting Name: Metropolitan Water Reclamation District Length: 90 minutes
A New Management and Financial Plan For Completion Of The McCook Project
With the Army Corps Of Engineers
Two options have been proposed and generally agreed upon to move forward with the management of funds for the final phase of the McCook project. These may direct the lump sum of money granted to the MWRD for completion responsibilities rather than to the escalating costs of the Army Corps of Engineers. Management would be taken over by the MWRD and their software.
Concern was voiced about the previous phase costing far over budget; $250,000.00/year was the proposed cost while the realized was $2,000,000.00/year. This last phase is proposed to cost $46,000,000.00 to be used to stabilize the walls of tunnels already created along with the two tunnels left to dig. The Board requested information about the percentage of cost overrides that might occur. This phase of the project will not likely have as many setbacks and will be managed more closely in house.
Meeting Name: Metropolitan Water Reclamation District Length: 90 minutes
A New Management and Financial Plan For Completion Of The McCook Project
With the Army Corps Of Engineers
Two options have been proposed and generally agreed upon to move forward with the management of funds for the final phase of the McCook project. These may direct the lump sum of money granted to the MWRD for completion responsibilities rather than to the escalating costs of the Army Corps of Engineers. Management would be taken over by the MWRD and their software.
Concern was voiced about the previous phase costing far over budget; $250,000.00/year was the proposed cost while the realized was $2,000,000.00/year. This last phase is proposed to cost $46,000,000.00 to be used to stabilize the walls of tunnels already created along with the two tunnels left to dig. The Board requested information about the percentage of cost overrides that might occur. This phase of the project will not likely have as many setbacks and will be managed more closely in house.
- Discussion and questions were raised about using the Army Corps of Engineers instead of e-Builder Inc. for delivering a project management system and technical support services. The conclusion agreed upon found the Army Corps of Engineers to be less than satisfactory and timely on other projects and more costly. $937,017.21 is Requisitioned for continued service with e-Builder.
- Authority to advertise contract 14-113-5F. This is a test case for storm water retrofits for Real Time Controls and a rainwater harvesting system for the Dearborn homes in Chicago. 300,000 gallons are expected to be harvested to reduce basement back up in that area. The cost is estimated to be between $855,000.00 and $1,035,000.00. Chicago currently has two billion gallons of storage.
- The value of using Environmental Resource Associates, a water environment research service, over other similar organizations was raised by Commissioner Shore. It was explained that this is a priority technology not seen anywhere else as of yet holding a patent. The hope is for them to become self sustaining, stay in the Chicago area, and that they will find better ways to target specific pollutants. MWRD is requesting $19,000.00 for research and training.
- $50,300.00 is requested to enter an agreement for a Biocatalyst technology research project study by Microvi Biotech Inc for at the O’Brien Water Reclamation Plant.
- A Resolution sponsored by the Board of Commissioners is given to congratulate the Shedd Aquarium and two organizations; “Washed Ashore” and “Art To Save the Sea” for creating sculptures of sea life made by Angeline Potsy using 38,000 lbs.of recycled materials found in or around waterways in Oregon.
- In honor of Veterans Day Resolutions were given to Jesse White a former Army Paratrooper and Harry Sawyer a Navy Veteran and current Assistant Director of Veteran Affairs. Mr. Sawyer talked about help and opportunities offered to homeless veterans through the Heinz facility in Maywood, the Prince Home in Matino, and the Jesse Brown Home at Damon and Taylor in Chicago.